Privacy Policy

Last Updated: May 27, 2008

The Center for Governmental Studies ("CGS") and the Indiana University Board of Trustees ("IU") (collectively "PolicyArchive" or "we" or "our") respect the privacy of the visitors to the website (the "Website"). This privacy notice (the "Privacy Policy") describes the types of information collected on the Website, how it is used and disclosed, and the choices you have regarding how your personal information is used.

By using the PolicyArchive Website, you consent to the collection, use, and disclosure of your information, including your personally identifiable information, by PolicyArchive in accordance with the terms of our Privacy Policy in effect at that time. PolicyArchive may, at its sole discretion, revise this Privacy Policy from time to time without prior notice or liability to you. In the event PolicyArchive makes a material change to this Privacy Policy, it will be posted to the Website and become effective immediately upon such posting. PolicyArchive encourages visitors to periodically review this page to ensure familiarity with the most current version of this Privacy Policy. For your convenience, the date of the last update to this Privacy Policy appears at the top of this document. Please see the Terms and Conditions of Use for other terms and conditions governing your use of the Website.

 Information That We Collect and How It is Used by Policyarchive

When you visit the Website, web servers automatically gather information that does not personally identify you, such as information that allows the Website to communicate with your computer during your visit, your IP address, the number of your visits to the Website, and the parts of the Website you select. This anonymous information may be used for statistical purposes to help improve and administer the Website, and for market analysis.

By registering with this Website you may be asked to voluntarily provide personally identifiable information such as your name, address, e-mail address, and telephone number. PolicyArchive may also collect other personal information. This information, may be used by PolicyArchive to deliver customized content to you as a member. You may be asked to provide personal information at other times during your visit to our Website. PolicyArchive may use the information that your provide for the purposes specified during collection and/or for any purpose expressly set forth in this Privacy Policy.

We may also make use of various service providers who employ tracking technologies used to track e-mail response rates or serve electronic advertisements across the Internet. These service providers may collect information about you, including personally identifiable information, to customize your interaction with this Website. We may employ other companies and individuals to perform functions on our behalf. Examples include sending and tracking postal mail and e-mail, monitoring email response rates or serving electronic advertisements across the Internet, removing repetitive information from member lists, analyzing data, providing marketing assistance, providing search results and links (including paid listings and links), processing credit card payments, and providing member service. They may have access to personal information needed to perform their functions, but may not use it for other purposes.

You can refuse to provide us with any personally identifiable information and still access many features of this Website. However, enhanced features and services of this website, such as uploading documents for inclusion in the PolicyArchive database, are available only to users who have registered as members.

We also use "cookies" and similar tracking utilities to identify visitors to the Website. Your browser allows us to place certain information on your computer's hard drive that identifies the computer you are using. In general, cookies do not contain personally identifiable information, but if you have provided us with information about you, we may associate the information you have provided to us with cookies or other tracking utilities to offer increased personalization and functionality on the site. You may set your browser to disable cookies altogether or prompt you before accepting a cookie. By declining or disabling cookies, the functionality of the Website may be limited and certain areas may not function at all.

Disclosure of Information

Except as set forth in this Privacy Policy, we do not sell, lease, loan or give away any personally identifiable information to third parties using such information for commercial purposes.

We may share your personally identifiable information with any company, organization, or institution related to PolicyArchive, CGS or IU, which may use your personally identifiable information for any legal purpose.

We may share information, including personally identifiable information, with any digital rights management companies and/or agencies used by our Website to manage and deliver online content and services, including advertisements. We may also share personally identifiable information with partners, distributors, service providers, affiliates, and other third parties who are assisting us in providing products, content and/or services related to this Website. These third parties may include marketers, promoters, and advertisers. In addition, information that does not contain personally identifiable information may be provided to third parties for any legal purposes whatsoever.

We also may release your personally identifiable information when we believe, in good faith, that such release is required to (i) comply with any law, regulation, or court order; (ii) protect the rights, property or safety of PolicyArchive, CGS, IU, the Website, our users or others; or (iii) enforce the Terms and Conditions of Use. Many emails you initiate through this Website, an invitation sent to a non-user for instance, will list your email address and name in the header of the message. Other communications that you initiate through this Website, like a request for contact, will list your name as the initiator but will not include your personal contact information. Your contact information will only be shared with another user if both of you have indicated that you would like to establish contact with each other.

Protection of Information

While we may share information with various third parties, PolicyArchive takes commercially reasonable measures to safeguard and secure personal information from loss, misuse and unauthorized access, disclosure, alteration and destruction while such information is stored on our computer systems. However, PolicyArchive cautions users of its Website that no network, including the Internet, is entirely secure. Accordingly, you agree that PolicyArchive is not responsible for loss, corruption or unauthorized acquisition of personal information provided to the Website, or for any damages resulting from such loss, corruption or unauthorized acquisition.

Any communication or material you transmit to the Website by electronic mail or otherwise that is not personally identifiable information, will be treated as non-confidential and non-proprietary by PolicyArchive. Such non-personally identifiable communications or materials include, without limitation, questions or answers, comments, feedback, suggestions, etc. This Website may now, or in the future, enable users to post information, including personally identifiable information, on web logs ("blogs"), chat rooms, forums, message boards, news groups and/or similar information sharing services. Any information, including personally identifiable information, disclosed in these areas will be deemed public information. Users are advised to exercise discretion before posting any content in these public areas. A user assumes any and all risk related to the content he/she may post in these public areas.


This Privacy Policy and its related Terms and Conditions of Use apply only to this Website and information gathered therein. This Website may contain links to other websites, some of which may be affiliated with PolicyArchive, CGS, or IU. Users are encouraged to review the privacy policies and terms of use on these linked sites as PolicyArchive is not responsible or liable for the practices, policies, actions, or conduct of these linked sites or their owners.

Children's Online Privacy

PolicyArchive does not knowingly or intentionally collect information from any person under 13 years of age. We recognize that the responsibility of protecting children's identities and privacy online rests with both the online industry and with the parents. If you become aware that such information has been provided by a child under 13, please send PolicyArchive an e-mail at [include hyperlink] so that we may take appropriate action.

Users Located Outside the United States

This Site is targeted exclusively to users in the United States. Users located outside of the United States should familiarize themselves with the laws of their jurisdiction as they pertain to certain restrictions on the collection, use and transfer of information gathered by PolicyArchive, including personally identifiable information. Users should note that this Website adheres to the laws of the United States, which may not provide the same level of protection afforded by other countries. If you are unsure of the particular laws of your jurisdiction and/or whether they conflict with this Privacy Policy, you should not submit any information on the Site. USERS LOCATED IN THE EUROPEAN UNION SHOULD NOTE THAT THEIR INFORMATION WILL BE TRANSFERRED TO THE UNITED STATES OF AMERICA, WHOSE LAWS MAY BE DEEMED INADEQUATE BY EUROPEAN UNION MEMBER STATE STANDARDS. Users of the Website located outside of the United States hereby consent to the collection, use, and dissemination of any and all information, including personally identifiable information, in accordance with this Privacy Policy and the related Terms and Conditions of Use, and further consent to such information being transferred to and/or stored in the United States.

Updating Your Personal Information

You can always contact us in order to change or remove the personally identifiable information that you have provided to us, or if you wish to stop receiving certain types of information from us, by sending an e-mail to Because of technical constraints and the fact that we maintain backup copies of our systems, we can not guarantee that all of your personally identifiable information will be deleted. Therefore, you can not expect that all of your personally identifiable information will ever be completely removed from our systems.

Business Transfers

PolicyArchive, CGS and/or IU might sell or otherwise transfer some or all aspects of the Website. In such a transaction, personally identifiable information generally is one of the transferred assets. You agree that we may transfer your personal information under these circumstances and that the acquirer may use, process, and transfer such information as provided in this Privacy Policy.


Questions about this Privacy Policy or practices relating to this Website should be sent via e-mail to